Re : Notes for new comers to the Department of Mechanical Engineering
URL : /ignewcomer
(To avoid typingthe provided links repeatedly, you may access the e-version of the document at http://www.mech.hku.hk/igNewcomer.)
1. Report for duty
Visitor/staff: Please report duty to Mr. Keith Lo in Room 7-17, 7/F, Haking Wong Building and submit the documents (1. landing slip, 2. Passport (if any) 3. EEP (if any)) on the date of arrival.
RPg student: Please report duty to Ms. Wendy Lam in Room 7-17, 7/F, Haking Wong Building.
2. Staff card
Please upload the ID photo onto staff portal or email to email@example.com (HRO) for staff card preparation (10-14 working days). Notification email will be sent to you once the staff card is ready.
Please call HKU 24-hour Security Control Centre at 3917 2882 or dial 999 direct to the police followed by calling the Security Control Centre. To call an external number from a HKU telephone set, 9 should be dialed first.
4. Safety Policy of HKU
If you are newly arrived RPG students, please read "A Guide to Safety Declaration for Research Higher Degree" in http://www.hku.hk/safety/pdf/SDGuide.pdf
5. General arrangement of Safety and Health issues of the Mechanical Engineering Department:
If you want to obtain access to a laboratory, please read the section on "Lab Safety Awareness Declaration" in https://www.mech.hku.hk/safety#11 Lab Safety Awareness Declaration.
6. Fire Safety Floor Plan and Lavatory Location
Floor plans indicating the fire escape routes and locations of fire services such as hose reels, breakglass units, alarms bells, exit signs, etc., can be viewed at
http://www.safety.hku.hk/homepage/pdf/FPHW.pdf for Haking Wong Building
http://www.safety.hku.hk/homepage/pdf/FPCOP.pdf for Composite Building
http://www.safety.hku.hk/homepage/pdf/FPYP.pdf for Yam Pak Building, and
http://www.safety.hku.hk/homepage/manual_Floorplan.html for other buildings
7. Policies and Guidelines of Information Technology Services of HKU
All staff and students are required to abide by the policies and regulations in using the University's computer and network facilities and services: https://its.hku.hk/kb/information-technology-services-guide/
All University staff members are required to declare their agreement to the Data Leakage Prevention (DLP) compliance requirements once a year to confirm they understand and comply with the requirements. Please refer to https://www.its.hku.hk/dlp-project/
If you are loaned a notebook computer from the department for hot desking, you are required to install the Sophos antivirus provided by the University to protect the computer. Please refer to https://its.hku.hk/kb/install-sophos-home/
8. Collection of mails / Handling of unclaimed mails
Your mails can be collected from the designated pigeon hole located in Room 7-17, 7/F, Haking Wong Building. Please check it not less than once a month and avoid using Department address as your correspondence address whenever possible.
9. University Catering Services
On campus, there are fast food restaurants and cafes at convenient locations that offer a wide range of food for your selection:
10. Medical Services
Medical services are provided to eligible members of the University by the University Health Service:
11. Centre for students
The Centre of Development and Resources for Students offers a variety of information and services for students:
12. Starting your work in laboratories
Users should complete safety procedures before starting their work in laboratory. New comers may find the technical staff who supports his/her supervisor for detail.
13. Hot desking policy
Department is adopting hot desking for all PDF, RA and RPG. Full time research staff with more than six months contracts may loan a notebook computer for their work. If your research focus is computation/theoretical without laboratory work, please find Dr. Scott Chan or Ms. Samantha Tsang for a fix desk in Robert Black Colleague or Graduate House.
14. Computers or workstations
If your work needs high performance computing, please contact your supervisor for necessary computers and/or workstations. You may visit this website https://hpc.hku.hk/ for High Performance Computing service provided by ITS (www.its.hku.hk).
Revised in Nov 2022.