This web notice aims at reminding you of the importance of personal data protection and the rising public expectation on the matter. In this respect, please attend to the following: 

 

1.     The University’s Code of Practice in respect of the Personal Data (Privacy) Ordinance:

        https://intraweb.hku.hk/reserved_1/gsabc/pdpo_cop.pdf

 

2.     Training materials about the Ordinance in the Information Security Training webpage:

        http://www.its.hku.hk/services/training/infosec/personal-data-protection

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3.     Department’s internal guidelines on Information Security:

        https://mech.workspace.hku.hk/Shared%20Documents/Guideline%20on%20Information%20Security.pdf

 

4.     Privacy policy statement:

        http://www.mech.hku.hk/mech/privacy_policy

 

5.     Guidelines on Electronic Communications and Storing Personal Data on Portable Storage Devices, Personally-owned              Computers and Public Cloud Services:

        http://www.its.hku.hk/about/policies/personal-data-guidelines

 

6.     Guidelines for Using External Web 2.0 Services for University Purposes

        http://intraweb.hku.hk/local/its/web2guidelines/

 

7.     Guidelines for Handling Students’ Requests for Examination Scripts and Other Examination-related Personal Data, and          for Provision of Feedback to Students on Assessment:

        https://mech.workspace.hku.hk/Useful%20Info/Guideline-handling-exam-script.pdf?Web=1

 

8.      The website of the Office of the Privacy Commissioner for Personal Data (PCPD):

         http://www.pcpd.org.hk

 

9.      Guidance on the Use of Portable Storage Devices issued by the PCPD:

         http://www.pcpd.org.hk/english/publications/files/portable_storage_e.pdf

 

10.    New Guidance on Direct Marketing issued by the PCPD:

         https://www.pcpd.org.hk//english/resources_centre/publications/files/GN_DM_e.pdf

 

11.   

The European Union’s General Data Protection Regulation (“GDPR”)The European Union’s General Data Protection Regulation (“GDPR”) has been effective since May 25, 2018. Offices/work units should review whether the extra-territorial effect will have any impact on their activities and, as appropriate, take necessary actions and seek formal European Union legal advice accordingly. The GDPR can be accessed at:

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN

 

For more information, please refer to the University’s GDPR website: 

https://intraweb.hku.hk/reserved_2/gdpr/index.html

     

For details of the PCPD booklet and educational activities in regard to the GDPR, please refer to the PCPD webpage: 

https://www.pcpd.org.hk/english/data_privacy_law/eu/eu.html

 

Should you have any enquiry, please contact us or the University Data Protection Officer (E-mail: privacy@hku.hk).

 

 

 

Last revised in June 2020.