From  : Professor D.Y.C. Leung, Head,  Department of Mechanical Engineering

             Ms. Kimmy Lui, Departmental Personal Data Protection Coordinator

To       : All ME Staff

Re      :  Personal Data Protection

URL    : /igperdata

This web notice aims at reminding you of the importance of personal data protection and the rising public expectation on the matter. In this respect, please attend to the following: 

 

1.     The University’s Code of Practice in respect of the Personal Data (Privacy) Ordinance:

        https://intraweb.hku.hk/reserved_1/gsabc/pdpo_cop.pdf

 

2.     Training materials about the Ordinance in the Information Security Training webpage:

        http://www.its.hku.hk/services/training/infosec/personal-data-protection

3.     Department’s internal guidelines on Information Security:

        https://mech.workspace.hku.hk/Shared%20Documents/Guideline%20on%20Information%20Security.pdf

 

4.     Privacy policy statement:

        http://www.mech.hku.hk/mech/privacy_policy

 

5.     Guidelines on Electronic Communications and Storing Personal Data on Portable Storage Devices, Personally-owned              Computers and Public Cloud Services:

        http://www.its.hku.hk/about/policies/personal-data-guidelines

 

6.     Guidelines for Using External Web 2.0 Services for University Purposes

        http://intraweb.hku.hk/local/its/web2guidelines/

 

7.     Guidelines for Handling Students’ Requests for Examination Scripts and Other Examination-related Personal Data, and          for Provision of Feedback to Students on Assessment:

        https://mech.workspace.hku.hk/Useful%20Info/Guideline-handling-exam-script.pdf?Web=1

 

8.      The website of the Office of the Privacy Commissioner for Personal Data (PCPD):

         http://www.pcpd.org.hk

 

9.      Guidance on the Use of Portable Storage Devices issued by the PCPD:

         http://www.pcpd.org.hk/english/publications/files/portable_storage_e.pdf

 

10.    New Guidance on Direct Marketing issued by the PCPD:

         https://www.pcpd.org.hk//english/resources_centre/publications/files/GN_DM_e.pdf

 

11.   

The European Union’s General Data Protection Regulation (“GDPR”)The European Union’s General Data Protection Regulation (“GDPR”) has been effective since May 25, 2018. Offices/work units should review whether the extra-territorial effect will have any impact on their activities and, as appropriate, take necessary actions and seek formal European Union legal advice accordingly. The GDPR can be accessed at:

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN

 

For more information, please refer to the University’s GDPR website: 

https://intraweb.hku.hk/reserved_2/gdpr/index.html

     

For details of the PCPD booklet and educational activities in regard to the GDPR, please refer to the PCPD webpage: 

https://www.pcpd.org.hk/english/data_privacy_law/eu/eu.html

 

Should you have any enquiry, please contact us or the University Data Protection Officer (Tel: 2857 8277; E-mail: privacy@reg.hku.hk).

 

 

 

Last revised in June 2020.