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From  : Professor M.X. Huang, Head,  Department of Mechanical Engineering

             Ms. Kimmy Lui, Departmental Personal Data Protection Coordinator

To       : All ME Staff

Re      :  Personal Data Protection

URL    :

This web notice aims at reminding you of the importance of personal data protection and the rising public expectation on the matter. In this respect, please attend to the following: 


1.     The University’s Code of Practice in respect of the Personal Data (Privacy) Ordinance:


2.     Training materials about the Ordinance in the Information Security Training webpage:

3.     Department’s internal guidelines on Information Security:


4.     Privacy policy statement:


5.     Guidelines on Electronic Communications and Storing Personal Data on Portable Storage Devices, Personally-owned              Computers and Public Cloud Services:


6.     Guidelines for Using External Web 2.0 Services for University Purposes


7.     Guidelines for Handling Students’ Requests for Examination Scripts and Other Examination-related Personal Data, and          for Provision of Feedback to Students on Assessment:


8.      The website of the Office of the Privacy Commissioner for Personal Data (PCPD):


9.      Guidance on the Use of Portable Storage Devices issued by the PCPD:


10.    New Guidance on Direct Marketing issued by the PCPD:



The European Union’s General Data Protection Regulation (“GDPR”)The European Union’s General Data Protection Regulation (“GDPR”) has been effective since May 25, 2018. Offices/work units should review whether the extra-territorial effect will have any impact on their activities and, as appropriate, take necessary actions and seek formal European Union legal advice accordingly. The GDPR can be accessed at:


For more information, please refer to the University’s GDPR website:


For details of the PCPD booklet and educational activities in regard to the GDPR, please refer to the PCPD webpage:


Should you have any enquiry, please contact us or the University Data Protection Officer (E-mail:




Last revised in June 2020.

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