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From  : Professor M.X. Huang, Head of Department
URL    : https://www.mech.hku.hk/igmumsguest

Guest Account Application and Usage Guideline for MUMS System

Introduction

This document provides guidelines for eligible visitors who wish to apply for a guest account in order to access the MECH User Management System (MUMS). MUMS is an in-house system developed for the research staff and research students in the Department of Mechanical Engineering (MECH) to apply for services provided by the department. Eligible visitors who wish to use the MUMS system must first apply for a guest account and agree to the terms and conditions outlined in this guide. The purpose of this guide is to provide a clear understanding of the eligibility, application procedures, limitations of access, and acceptable use policies. Please read this guide carefully and follow the steps outlined to apply for a guest account.

Eligibility

Eligible visitors refer to visitors from ABIC or non-HKU University who are affiliated with the department or have a specific reason for accessing any premises in the department. Eligible visitors must meet the following criteria.

  1. Affiliation: Visitors must be affiliated with ABIC (Advance Biomedical Instrumentation Centre) or a non-HKU University.

  2. Supervision/Cooperation: Visitors must be under the supervision of or engaged in collaboration with a professor in our department. The professor will serve as their supervisor throughout the guest account application process.

  3. Purpose: The guest account should be required for legitimate research, academic, or collaborative purposes related to the activities in our department.

 

Please note that meeting the eligibility criteria does not guarantee the approval of a guest account. Each application will be reviewed on a case-by-case basis to ensure compliance with our guidelines and availability of resources.

Application Procedures

Eligible visitors who would like to apply for a guest account in MUMS are required to obtain approval from the professor who will be supervising or collaborating with the applicant. Eligible visitors may fill out an online application form (https://nas2.mech.hku.hk/visitor.php) and agree to the terms and conditions by using a computer within the HKU campus or connected to the HKU network. If you are outside the HKU campus, please access the form via this link (https://hku.au1.qualtrics.com/jfe/form/SV_cTKf3dHs7gQbEc6). In order to verify your identity and eligibility, you must provide an official email address issued by ABIC or non-HKU University. You are advised to check your provided official email regularly, as we may send email to you regarding your guest account.

Upon submission of the online form, your application will be sent to the professor in MECH for verification. This process may take 1-2 business days, and you will be notified via email regarding the status of your application. For queries, please contact Ms. Samantha Tsang (tsangs@hku.hk). 

Please note that the application process may vary depending on the specific requirements and policies of our department. Please ensure that you will follow any additional instructions or provide any necessary information as specified by the department.

Access Limitations

Guest account access is limited and restricted to ensure the security, integrity, and proper usage of the MUMS system and its resources. Any unauthorized access or use of the system beyond the approved scope is strictly prohibited.

Guest accounts are only granted the following functions as deemed necessary for your approved activities in the department. 

  • Apply for door access (applicable laboratories or department promises only)

       *Please refer to Pre-requisites for Door Access below 

  • Apply for locker (hot-desking office only)

 

Guest accounts are normally valid for 30 days or the approved duration of the eligible visitor's affiliation with ABIC or non-HKU University, whichever is shorter. Once the affiliation ends, the guest account will be deactivated, and access to the MUMS system will be terminated. It is the responsibility of the eligible visitors to inform the department of any changes in their affiliation status. If it is necessary, you may be required to provide your employment contract or any identification document to verify your affiliation status and validation period.

Guest account holders are required to adhere to any acceptable use policies and guidelines in using the guest account and the MUMS system. Any violation of these policies may result in immediate account suspension or termination, as well as potential disciplinary actions as determined by the department.

Pre-requisites for Door Access

Eligible visitors who do not possess a staff or student card from the University of Hong Kong should apply for a temporary card for door access before applying for a guest account in MUMS. The Temporary Card Application Form could be downloaded from https://me.hku.hk/eform/igapplytempcard.pdf. Applicants must read and follow the Regulation for the Application and Use of Temporary Card. They should obtain prior endorsement from their supervision or cooperation professor in the department before submitting the temporary card application form. A refundable deposit of HK$100 will be charged for borrowing the card and refunded upon the return of the card. Please refer to the regulation on the form for more details.

Terms and Conditions

  1. Account Usage: The guest account provided to you is for your exclusive use and should not be shared with or transferred to any other individual or entity. You are responsible for maintaining the confidentiality of your account credentials and ensuring that they are not compromised. Unauthorized sharing or disclosure of your account information is strictly prohibited.

  2. Acceptable Use: The guest account is to be used solely for the purpose specified in your application and approved by the department. Any unauthorized use, including but not limited to, accessing or modifying data beyond the approved scope, attempting to bypass security measures, or engaging in any form of malicious activity, is strictly prohibited.

  3. Compliance with Policies: You agree to comply with all applicable policies, guidelines, and regulations related to the usage of the MUMS system. This includes, but is not limited to, the department's code of conduct, acceptable use policies, and any additional regulations set forth by the department.

  4. Account Termination: The department reserves the right to suspend or terminate your guest account at any time, without prior notice. Any violation of the terms and conditions in using the guest account and the MUMS system may result in disciplinary punishments, include but are not limited to, revocation of access to departmental resources, academic penalties, legal prosecution, and any other actions deemed necessary by the department.

  5. Liability: The department and its affiliates shall not be held liable for any damages, losses, or liabilities incurred as a result of your usage of the guest account or the MUMS system. You agree to indemnify and hold harmless the department and its affiliates from any claims, actions, or expenses arising from your breach of these terms and conditions.

 

By using the guest account in the MUMS system, you acknowledge that you have read, understood, and agreed to abide by these terms and conditions. Failure to comply with these terms may result in the suspension or termination of your account, as well as potential disciplinary actions as determined by the department. For queries, please contact Ms. Samantha Tsang (tsangs@hku.hk)

 

Revised in March 2024

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